Preparation and submission of Manuscripts
The following guidelines on the preparation of manuscript are aimed at facilitating speedier review, evaluation, editing and processing of articles submitted for publication.
- All articles submitted to Sylvatrop should accompany an endorsement letter from the head of agency of the author, addressed to the Editor-in-Chief.
- Manuscripts submitted to Sylvatrop should not have been published in another journal prior to the submission. English is the official language of the journal.
- An article should contain the following parts: a) title and three keywords, b) author (with designation, office and email address), c) abstract, d) introduction containing the review of literature, e) materials and methods, f) result and discussion, g) conclusion, and lastly h) literature cited.
- The entire manuscript should be 24 pages, encoded in MS Word, Times New Roman, font size of 12, in letter size paper, double-spaced with 1 inch margins all around.
- Submit quality photos/graphics.
- Provide the caption of all tables, illustrations, maps and photographs. Make sure to cross-reference tables and figures with the text.
- For mechanical style, consult the Scientific Style and Format: The CounciI of Science Editors (CSE) Style Manual for Authors, Editors and Publishers. 2006, 8th edition.
- Use metric system or the International System of Units.
- A brief acknowledgement may be included.
- All authors should submit one hard copy and an electronic copy of the article containing the photos used on the article in filename.jpeg format. It can be emailed at firstname.lastname@example.org, the official email address of the Sylvatrop Secretariat.
- Sylvatrop gives ten complimentary copies of the issue to the authors.
The following reminders should be observed when preparing an article for Sylvatrop.
Titles should be brief. Ordinarily, they should not run longer than two lines in the journal. This, however, is not an absolute limit. It should be complete, specific, informative and descriptive. They should tell exactly what the investigation is about and indicate its subject matter and limits.
An abstract should contain 200 words or
less. It should summarize the main points of the article containing its
objective, methods used, and major findings.
Manuscripts submitted to Sylvatrop
should contain at least three (3) keywords or significant terms used in the
paper. Those are terms that can be used to index the paper in libraries or in
Type the first word of any heading in
caps and lower case; all succeeding words should be in lower case except for
proper nouns. Type major headings flush left without period. Type secondary
headings flush left without period but in italics. Use three spaces between
major and secondary headings.
The introduction should contain the
core research problem, background of the study, the gaps that the study aimed
to address, as well as its objectives.
Review of Literature
The review of literature should be a
means for explaining and evaluating the work of others on the particular study
area. It should not just be a summary but a critical inquiry of the information
gathered from the works of others. Review of literature must include journal
articles and reference materials that are relatively new. Information from
websites that are not institutional should be avoided as much as
Materials and Methods
The materials and methods should describe the methods used by the author. It should be described in detail to give readers an idea of what the author did and why. References for the common methods used in the study should be included. Uncommon methods may have to be explained further. This section may include information on sampling, data collection and units of measurement and statistical analysis.
Results and Discussion
This portion should present the findings as concisely as possible and should provide enough details to justify the conclusion of the study. All findings should be interpreted for the reader's understanding. If tables and figures should be used, it should be cross-referenced with the text. All information mentioned in the tables and figures should also corroborate/supplement the discussion.
Make the conclusion as brief as
possible. Write in a concluding paragraph of 1-2 paragraphs only.
Each reference should be complete. It
should contain the following: a) Author, b) Date of publication, c) Title; d)
Publisher and e) Publisher’s address. For more information on how to properly cite
an article, please consult the Council of Science Editors (CSE) Style Manual
(8th edition). For the citation, follow the author-date form, example
(Dela Cruz 2010). Make sure that all citations are found in the literature
cited and vice versa.
Acknowledgements should be made for the
study's source of financial assistance, major advisory assistance, special
access to collections or private papers, etc., but not for minor advisory
assistance or mechanical assistance, such as typing, drafting or computation.
If the article is either based on a dissertation, part of a series, has been
presented orally, or is intended as a chapter in a forthcoming book, these
facts may be included in the acknowledgement or as a footnote to the title
Make sure that all submitted photos
should be original. Otherwise, indicate the source of the photo.
Notes on Style
Contributors should consult the Council
of Science Editors Style Manual, 8th edition (American Institute of Biological
Sciences, Washington, D.C.) on specific points on style.
Experiment or a narrowly-focused survey. They may be
more explicitly methodological than is usually the case with major articles.
Manuscripts for Research Notes run from 2 to 7 typewritten pages, and an
average 4 of printed pages.
Serial reports are only part of a “larger investigation”. The author may break a larger study into a series of reports. This should be done by submitting them all at once. The editors cannot promise that the article is the first in the series until the entire series is at hand.
Submission and Evaluation Process
Articles submitted to Sylvatrop should be endorsed by the Head of Agency of the author. Copies of articles submitted for publication are distributed to Editorial Board Members as soon as these are received by the Secretariat. The Board determines the acceptability of the article before forwarding it to the reviewers. They also identify the experts who will be requested to review the articles that pass the criteria for initial evaluation.
Peer-review evaluation process
If the article passes the initial evaluation
of the Editorial Board, it is forwarded to two to three reviewers for expert
judgment and determination of the suitability for publication. The articles
undergo a “blind” review process. There are two to three reviewers per article.
Reviewers’ competence is exactly that or close to the subject matter of the
article under review. The Chairman of the Editorial Board reserves the right,
as final arbiter, to overrule the reviewers, but most of the time, takes their
If a reviewer finds an article publishable
but requires revision based on comments and recommendations, the authors are
given ten working days to revise their articles. Otherwise, their articles will
be shelved and will be treated as new article when revised.
Acceptance for publication
Contributors will be notified of acceptance
as soon as possible. Acceptance, however, does not necessarily mean that the
contribution will appear in the forthcoming issue. The Editor-in-Chief informs
the contributor when the article will be printed.
Editing and layouting
Depending on the discretion of the editors (i.e.,
articles were extensively edited, or it contains numerous scientific names and
chemical symbols), some authors will receive proofs of edited
articles together with the original manuscript for purposes of checking.
Authors are expected to return the proofs right away by the fastest means
available. Changes from the original manuscripts as edited may be made but
these should be as few as possible.
The Editor should be kept informed of the
plans for going out of the country or the author’s unavailability at critical
times. During such times, certain responsibilities relating to the article may
be delegated to a colleague among which are: reading proof, approving or
rejecting editorial changes and returning proof to the editor. If the author
cannot be reached at the time the proof is ready, it may be necessary for the
editors to publish the article after their own proof corrections are made,
foregoing the author's opportunity for final approval.